Ensuring safety in the workplace is a critical responsibility for employers and businesses. The Provision and Use of Work Equipment Regulations (PUWER) are one of the most important sets of regulations that help businesses manage risks related to the use of work equipment. An approved code, specifically the Approved Code of Practice (ACOP), supports PUWER compliance by providing practical guidance on how to meet these safety regulations. Whether you’re running a construction site, a factory, or an office, it is essential to understand how these regulations affect your workplace. This blog will explore what the Provision and Use of Work Equipment Regulations are, who they apply to, and what counts as work equipment under these regulations. We’ll also explain how phs BeSafe can supply and service safety-compliant workwear for all types of settings, to support your business’s adherence to PUWER.

What are the Provision and Use of Work Equipment Regulations?

The Provision and Use of Work Equipment Regulations (PUWER) were introduced in the UK in 1998 under the Health and Safety at Work Act. They are designed to ensure that work equipment used in businesses and workplaces is safe for employees, visitors, and the general public. These regulations place legal responsibilities on employers and those in control of work equipment to make sure it is fit for purpose and does not pose a risk to anyone’s safety. Additionally, pressure systems safety regulations complement PUWER by setting specific safety standards for pressure equipment to mitigate risks in the work environment.

In short, PUWER requires that work equipment must be:

-            Suitable for the intended task: The equipment must be appropriate for the job at hand, ensuring that it doesn’t increase the risk of injury or harm.

-            Properly maintained: Regular maintenance and servicing should be carried out to keep the equipment in safe working order.

-            Used by trained personnel: Only individuals who have been adequately trained in the safe use of the equipment should operate it.

-            Inspected regularly: Periodic inspections should be conducted by a competent person with the necessary qualifications and experience to identify any potential safety hazards, faults, or defects.

Scope of PUWER

The Provision and Use of Work Equipment Regulations 1998 (PUWER) apply to all work equipment used by employees at work, encompassing a broad spectrum of machinery, tools, and installations. Whether it’s a simple hand tool or a complex piece of industrial machinery, if it’s used by employees in the workplace, it falls under PUWER. This includes:

·         All work equipment used by employees: From hand tools to heavy machinery, any equipment used by employees in their daily tasks is covered.

·         Equipment provided by employees: Even if employees bring their own equipment to work, it must comply with PUWER standards.

·         Various industries: PUWER is relevant across multiple sectors, including construction, manufacturing, and healthcare, ensuring safety in diverse work environments.

·         Mobile work equipment: Equipment like forklift trucks and cranes, which are essential for many operations, are included under PUWER.

·         Lifting operations: Tools and machinery used for lifting, such as hoists and pulleys, must meet PUWER requirements.

·         Power presses: These and other machinery used in manufacturing and engineering are also subject to PUWER regulations.

However, PUWER does not extend to equipment used by the general public, such as petrol pumps or tyre pumps at filling stations. Additionally, the armed forces are exempt from these regulations. Understanding the scope of PUWER helps businesses ensure they are compliant and that all relevant equipment is safe for use.

Who do the Provision and Use of Work Equipment Regulations apply to?

The provision and use of work equipment regulations apply to a broad range of industries and workplaces. Whether you operate a factory, office, healthcare facility, or construction site, these regulations are relevant to any business or organisation where work equipment is used. In particular, PUWER applies to:

-            Employers: Businesses that provide equipment for their employees must ensure that it is safe to use. This includes not only heavy machinery but also everyday office equipment like computers and printers.

-            Self-employed individuals: Even if you work for yourself, you must ensure that the equipment you use is safe and compliant with the provision of work equipment.

-            Equipment suppliers: Those who hire out or supply equipment to others also have a responsibility to ensure it meets safety standards.

In addition to protecting employees, PUWER helps prevent risks to contractors, visitors, and members of the public who may come into contact with work equipment in a business setting.

What counts as work equipment under PUWER?

Work equipment, as defined by the provision and use of work equipment regulations, covers a wide variety of tools, machinery, and devices used in the workplace. It's important to note that work equipment can be anything from complex industrial machines to everyday office supplies. Below are some common examples of what counts as work equipment:

-            Hand tools: This includes items like hammers, screwdrivers, and saws used in construction, carpentry, and other trades.

-            Power tools: Electric drills, grinders, and other powered hand tools fall under the scope of PUWER.

-            Machinery: Large industrial machines, such as forklifts, manufacturing equipment, and CNC machines, are subject to PUWER regulations.

-            Office equipment: Computers, printers, photocopiers, and other equipment used in an office setting are also covered by PUWER.

-            Lifting equipment: This includes cranes, hoists, and forklifts that are used to move heavy loads within a workplace.

-            Safety equipment: Even items like ladders, safety harnesses, and fire extinguishers are considered work equipment under PUWER.

Essentially, if a tool or machine is used by employees to perform a task or operate within the workplace, it is considered work equipment and falls under the provision of work equipment regulations.

Key responsibilities under PUWER

The provision and use of work equipment regulations place several key responsibilities on businesses and employers. These responsibilities are designed to ensure that work equipment is safe to use and that risks to employee safety are minimised.

1. Assessing and selecting equipment

Before providing any equipment to employees, employers must assess whether it is suitable for the intended task. The equipment should not only meet safety standards but also be appropriate for the environment in which it is used. For example, electrical equipment used outdoors should be waterproof and resistant to the elements.

2. Training and supervision

Employers must ensure that anyone using work equipment has been adequately trained and understands how to operate it safely. This is especially important for complex machinery, where a lack of training could result in serious injury.

3. Maintenance and repairs

One of the key aspects of PUWER is that work equipment must be properly maintained. This means that equipment should undergo regular servicing, and any faults or defects should be repaired promptly to prevent accidents. Regular maintenance also helps prolong the lifespan of equipment, making it more cost-effective in the long run.

4. Inspections and monitoring

In addition to regular maintenance, employers are required to conduct inspections of work equipment to ensure it remains safe. These inspections should be carried out by trained personnel who can identify any potential hazards or issues.

Personal Protective Equipment

Personal Protective Equipment (PPE) is a cornerstone of workplace health and safety, and PUWER mandates that employers provide adequate PPE to their employees. This includes not only supplying the necessary equipment but also ensuring it is correctly installed, maintained, and used according to the manufacturer’s instructions. Examples of PPE that may be required under PUWER include:

·         Hard hats and safety helmets: Essential for protecting against head injuries in construction and other high-risk environments.

·         Safety glasses and goggles: Protect the eyes from debris, chemicals, and other hazards.

·         Earplugs and earmuffs: Vital for protecting hearing in noisy environments.

·         Respiratory protective equipment (RPE): Necessary for safeguarding against inhaling harmful substances.

·         Gloves and hand protection: Protect hands from cuts, abrasions, and chemical exposure.

·         Steel-toed boots and safety shoes: Provide foot protection from heavy objects and hazardous materials.

Employers must ensure that employees are trained on the proper use and maintenance of PPE. This training should be comprehensive, covering how to wear, adjust, and care for the equipment. Regular inspections and timely replacements of PPE are also crucial to maintaining its effectiveness and ensuring ongoing protection for employees.

Why the Provision and Use of Work Equipment Regulations matter

The provision and use of work equipment regulations are not just about legal compliance – they are about protecting the well-being of employees and maintaining a safe working environment. By following these regulations, businesses can:

-            Prevent workplace accidents: Properly maintained and used equipment helps reduce the risk of accidents and injuries.

-            Improve productivity: Well-maintained equipment is more reliable and less likely to break down, helping employees stay productive.

-            Ensure legal compliance: Failing to comply with PUWER can lead to legal action, fines, or worse, serious injury to employees. Meeting these regulations ensures your business operates within the law.

Record-Keeping and Enforcement

Under PUWER, meticulous record-keeping is essential for demonstrating compliance and ensuring the safety of work equipment. Employers are required to maintain detailed records of the inspection, maintenance, and testing of all work equipment. These records should include:

·         Equipment details: Make, model, and serial number of the equipment.

·         Inspection dates: When the equipment was inspected.

·         Maintenance and testing dates: When maintenance and testing were performed.

·         Inspection results: Findings from inspections, including any defects or damage.

·         Repairs and maintenance: Details of any repairs or maintenance carried out.

In addition to equipment records, employers must also document employee training. This includes:

·         Training details: The type of training provided.

·         Training dates: When the training took place.

·         Employee names: Who received the training.

The Health and Safety Executive (HSE) is responsible for enforcing PUWER. The HSE has the authority to conduct inspections and investigations, issue improvement and prohibition notices, and prosecute employers who fail to comply with the regulations. Non-compliance with PUWER can result in significant fines and legal action, making it imperative for employers to adhere to these regulations diligently. By maintaining thorough records and ensuring compliance, businesses can avoid penalties and create a safer working environment for their employees.

How phs BeSafe can support businesses

At phs BeSafe, we understand the importance of complying with the Provision and Use of Work Equipment Regulations and maintaining safe workplaces. We offer comprehensive support to businesses that need help in meeting their obligations under these regulations, including providing the necessary workwear for various industries.

Workwear and Safety Equipment

phs BeSafe ensures that your staff have the right gear to stay safe on the job. We supply a wide range of high-quality and durable workwear to protect your employees when using equipment covered by PUWER.

Expert Advice and Compliance Support

At phs BeSafe, we not only provide workwear but also offer expert advice to help businesses navigate the provision of work equipment requirements. Whether you need guidance on selecting the right equipment or advice on training staff to use it safely, our team is here to support you every step of the way.

Get in touch for more information on how phs BeSafe can help your business stay compliant with the Provision and Use of Work Equipment Regulations. Let us provide the solutions you need to maintain a safe, productive, and legally compliant workplace.